Day-Of- Coordinator

What I Will Provide as Your Wedding Coordinator

• Initial consultation and vision planning

  • One-on-one meeting to discuss goals, style, budget, and priorities

  • Moodboard and timeline of planning milestones

  • Vendor recommendations aligned with your vision and budget

• Customized planning package

  • Tailored checklist and timeline from engagement to honeymoon

  • Budget creation and ongoing tracking with expense summaries

  • Vendor research, proposals, contract review, and negotiation

• Vendor management and coordination

  • Sourcing, interviewing, and scheduling trusted vendors (venue, catering, florist, photographer, officiant, entertainment, rentals, hair/makeup)

  • Confirming and managing all vendor contracts and payment schedules

  • Single point of contact for vendors to streamline communication

• Design and logistics

  • Assistance with ceremony and reception layout, flow, and seating plans

  • Timeline for ceremony, cocktail hour, reception, and vendor deliveries

  • Coordination of décor setup, signage, and rentals to reflect your aesthetic

• Rehearsal management

  • Run-through of ceremony logistics with officiant, wedding party, and family

  • On-site adjustments to timing, processional/recessional order, and cues

• Day-of coordination (or partial/platinum service as selected)

  • On-site arrival and vendor oversight for setup and breakdown

  • Management of event timeline, ceremony cues, and transitions

  • Troubleshooting and contingency management for unexpected issues

  • Guest management and RSVP problem-solving as needed

  • Safe-keeping and collection of personal items, gifts, and final vendor payment envelopes

• Communication and status updates

  • Regular progress updates via email or phone according to your preference

  • Final confirmation calls with all vendors 1–2 weeks before the wedding

  • Distribution of final timeline and contact sheet to wedding party and vendors

• Documentation and deliverables

  • Final day-of timeline, vendor contact list, and floor plan

  • Checklist of items to bring (licenses, rings, programs) and responsibilities for wedding party

  • Post-wedding wrap-up: vendor finalization and return of any belongings

• Optional add-ons

  • RSVP management and guest-list coordination

  • Detailed design and styling services with floral/greenery coordination

  • Transportation scheduling for guests and wedding party

  • Assistance with rehearsal dinner or next-day events

  • Vendor gratuities management and on-site payment coordination

• Professional standards and guarantees

  • Clear contract outlining scope, payment schedule, and cancellation policies

  • Confidential handling of sensitive information and vendor agreements

  • Commitment to punctuality, discretion, and a seamless experience

If you’d like, I can prepare a customized package and quote based on your wedding date, guest count, venue type, and priorities.